Caterham and Whyteleafe Tennis Club

 

Constitution

 

 

(1) Purpose and Object

The main purpose of the Club is to provide facilities for and to promote participation in the amateur sport of tennis in the Caterham and Whyteleafe Area.

(2). Name of the Club

The name of the Club shall be the "Caterham and Whyteleafe Tennis Club".The Club shall play under the laws issued by the Lawn Tennis Association.

(3) Headquarters

The Headquarters of the Club shall be the Club House at the Clubís courts in Manor Park, Caterham (CR3 0AQ).

(4) Membership

Membership of the Club shall be open to anyone interested in tennis on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. Limitation of membership may be necessitated by limitation of facilities but then it will only be allowed on a non-discriminatory basis.

The Club may have different classes of membership and subscriptions on a non-discriminatory and fair basis. The Club will keep subscriptions at a level that will not impose a significant obstacle to people participating.

The Club committee may refuse membership or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.

Notwithstanding the general purpose of the club, focusing on the Caterham and Whyteleafe Area, members will be accepted from anyone living in a wider area who may wish play at the Club.

(5) Officers and Committee

The officers of the Club will consist of the Chairman, Secretary and Treasurer. The Committee of the Club shall consist of these three officers together with between 3 and 8 other elected members. Should membership of the Committee fall below full strength the Committee shall have the authority to co-opt additional members as and when they see fit. The duties of the elected members will be decided by the Chairman, but one of them will represent the junior members of the Club.

(6) Election of Officers and Committee

The officers of the Club and the Committee will be elected by the members of the Club. They will retire automatically every year at the time of the Annual General Meeting but are eligible for re-election at the Annual General Meeting. Nominations for these appointments must be seconded and may be made verbally to the Secretary either before or during the AGM. In the event of there being more than one nominee for an appointment, a ballot shall be taken.

(7) Committee Meetings

The business of the Club shall be conducted by the Committee which shall meet as necessary but at least three times during the summer playing season from April to September. All meetings of the Committee normally will be held at the Club House, Manor Park. 4 members of the Committee will form a quorum.

(8) The Annual General Meeting

The Annual General Meeting of the Club will be held on a date and at a venue to be decided by the Committee. The date of the Annual General Meeting will be the first Tuesday or Wednesday in March of each year and all members will be advised in writing with not less than 30 days notice. 10 members will form a quorum

(9) Application for membership

Application for membership of the Club will be dealt with by the Committee. If deemed necessary, the Committee reserve the right to charge an entry fee and/or close the list if the membership becomes too large.

(10) Finance and Accounts

All monies shall be paid to the Treasurer who shall keep the necessary accounts and shall present to each Committee meeting a statement of the Clubís finances. At the AGM the Treasurer will present a full statement of finances duly audited by the Honorary Auditor.

(11) Non-profit making

All surplus income and profits will be reinvested in the Club. No surpluses or assets will be distributed to members or third parties.

(12) Dissolution

Upon dissolution of the Club any remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or to tennisís governing body for use by them in related community sports.

 

(13) Extraordinary General Meetings

Any 6 members of the Club may requisition an Extraordinary General Meeting. Such requisition must be signed by the 6 members, state the object of the meeting and be deposited with the Secretary. The Committee will then convene the meeting, giving 7 days notice in writing to all members.

14) Amendments of this constitution

No amendments to the Constitution shall be made without the consent of at least two thirds of the members present at a properly constituted meeting.

(15) Classification of Membership

Membership of the Club will consist of 3 classifications (a) family membership), (b) student/junior membership (c) adult membership.

A Family membership subscription will cover all members of the same family living at one address. Student/Junior membership will apply to persons under 18 on 1st April of the year for which membership is required or to persons in full time education, i.e students below the age of 22 on 1st of April of the year for which membership is required. All other individual members will be adult members.

(16) Subscriptions

Subscriptions will be decided at the AGM and will be reviewed by the Committee as necessary.

(Constitution adopted at an extraordinary general meeting held on 12th July 2009.)